The administration of the college is divided into seven functional areas:
1. Office of the President
2. Administrative Affairs and Services
3. Academic Affairs and Services
4. Educational Technology and Information Science
5. Institutional Advancement and Alumni Affairs
6. Student Affairs and Services
7. University Optometric Center

There are also advisory councils and committees to the President.

The President is the chief executive officer of the college and is appointed by the University's Board of Trustees. Other administrative officers within the Office of the President are the Assistant to the President, the Director of Planning, Evaluation and Institutional Research, and the Affirmative Action Officer. The heads of the next five areas listed report directly to the President. The last area, Educational Technology and Information Science, report to the Vice President and Dean for Academic Affairs.

This office, headed by a Vice President, is responsible for college business operations, public safety, maintenance and personnel functions. Other administrative officers in this department are the Associate Vice President for Business Affairs, the Director of Personnel, and the Director of Public Safety and Maintenance.

The Dean (Vice President) for Academic Affairs is the chief academic officer and is responsible for all teaching and research activities. The Associate Dean for Graduate Studies and Research, the Assistant Dean for Educational Technology and Information Science, the Director of Residencies and Internships, the Director of Continuing Education, the Director of the Schnurmacher Institute for Vision Research, the Director of the Center for Vision Care Policy, the Librarian, and the Chairpersons of the three academic departments report to the Dean.

The Assistant Dean for Educational Information Services is responsible for College academic information technologies and learning services. The Assistant Dean reports to the Vice President and Dean for Academic Affairs, and supervises the Library Director, the Director of Educational Technologies, and the Director of Media Resources.

The Vice President for Institutional Advancement is responsible for development activities, alumni affairs and institutional relations. The office also helps to coordinate the affairs of the Optometric Center of New York, a philanthropic foundation.

This office is directed by the Vice President for Student Affairs and Services. Other administrative officers within the office are the Director of Admissions, the Registrar, the Director of Student Financial Aid and the Director of Special Student Services. Student activities, counseling and tutoring services are also administered through this office.

The University Optometric Center is chartered under Article 28 of the New York State Public Health Law. The Executive Director of the University Optometric Center is the Vice President for Clinical Affairs and is responsible for the planning, operations, and quality of patient care services provided within the clinical facilities of the college, as well as in its satellite and extramural clinical programs. The Associate Director for Finance, the Associate Director for Regulatory Compliance, the Associate Director of Operations, and the Chief of Professional Services are also contained in this office.

• President's Council
• Dean's Council
• Clinic Council
• Council for Educational Technology and Information Science
• Budget and Priorities Committee

1. Serves as chief executive officer of the college.
2. Provides leadership and direction in the areas of teaching/learning, scholarship-research, and public service.
3. Recommends policy to the University's Central Administration.
4. Implements, locally, the policies of the Board of Trustees and the Chancellor.
5. Directs current and long-range planning related to institutional goals, academic programs, teaching approaches, research, public service, financing, and enrollment projections.
6. Assures the development and maintenance of administrative organization and policy-making structure for the most efficient and effective utilization of campus resources.
7. Supervises the development and maintenance of a personnel system concerned with the recruitment, selection, assignment, supervision, evaluation, promotion, and tenure of all personnel of the institution.
8. Directs the preparation, presentation, and administration of the budget.
9. Maintains working relationships with the College Council, the Central Administration, the Optometric Center of New York, other colleges, regional consortia, the SUNY Construction Fund, the campus Faculty-Student Association, the State Dormitory Authority, other non-State organizations on campus, State and Federal agencies, and with faculty, staff, students, alumni, parents, the local community, and other constituencies.
10. Appoints Presidential committees.
11. Designates an officer of the College in case of temporary absence.

1. The Academic Dean is the position through which decisions and policies related to the academic concerns of the college are finalized, implemented and monitored.
2. The Academic Dean has the responsibility for assuring that appropriate members of the college community have input into academic policy decisions, and the implementation and evaluation of these decisions.
3. Committees on matters of academics report to the Dean.
4. The Academic Dean chairs meetings of the Dean's Council (Academic Council).
5. The Academic Dean is responsible for interpreting the academic policies of the institution to the administrative staff and seeking their advice as to the methods available to implement these policies given the restrictions of the State University system.
6. The Academic Dean, in consultation with appropriate parties, is responsible for the preparation, allocation, necessary reallocation within and implementation of the I and DR budget.
7. The Academic Dean has the responsibility for recommending to the President in the recruitment, hiring, promotion, and retention of faculty.
8. The Academic Dean assumes a role in administrative meetings and decisions that involve the academic program of the college.

1. Chief administrative and fiscal officer of the college.
2. Develops major policies for business operations, including budget, purchasing, accounts, bursar, personnel, payroll and other related functions.
3. Guides the campus in the translation of academic and related programs into program budgets.
4. Works with the President, Dean, Program Coordinators, Department Chairpersons, other academic administrators, and faculty to insure that fiscal and related programs service the academic objectives of the campus.
5. Institutes effective controls and procedures for the administration of campus funds.
6. Supervises areas such as physical plant and maintenance, security and public safety, personnel, payroll and purchasing.
7. Assures efficiency and economy in business office operations.
8. Internal Control Officer of the College.

1. Directs the student affairs program.
2. Implements policy regarding admissions, records, financial aid and general student services.
3. Carries the responsibility for the collection, analysis, and transmittal of institutional research data.
4. Supervises general counseling and minority recruitment programs.
5. Coordinates scheduling for all programs.
6. Coordinates placement activities.
7. Maintains liaison with State and National Board of Examiners.

1. The Associate Dean is responsible for all educational and academic matters related to the graduate program and for the faculty serving therein.
2. The Associate Dean is appointed by the President and is responsible to and reports to the Academic Dean.
3. The Associate Dean is a member of the President's Council and the Dean's Council
4. The Associate Dean serves as the academic officer of the College responsible for Graduate Programs.
5. The Associate Dean administers and maintains accounts of the State Graduate Studies budget and the accounts of the Graduate Research Initiative (GRI) budgets, animal care facility, machine shop, electronic shop and salary-offset.
6. To serve as the College's representative to the University-wide Doctoral Council and to represent the interests of the Graduate Program at SUNY/Central Administration.
7. To insure high quality in the graduate program and in research activity.
8. To monitor and assess the educational effectiveness of graduate programs and research productivity of the faculty.
9. To work with the Department Chairpersons wherever there is an appropriate intersection of responsibilities.
10. To recommend to the Academic Dean changes in the goals and direction of graduate programs and curricula after appropriate consultation with the graduate faculty and graduate committee.
11. To provide the Academic Dean with recommendations for teaching and administrative assignments, retention, promotion, discretionary raises and tenure of faculty related to graduate programs and research activities.
12. To provide the Dean with recommendations for the recruitment and hiring of new faculty members for graduate programs and for hiring non-teaching staff members associated with graduate programs.
13. To manage the major equipment resources of Graduate Programs.
14. To submit annually to the Dean for Academic Affairs a request with supporting documents for Graduate Studies, Graduate Research Initiative, and other account funding as well as for graduate stipends, personnel and equipment needs, etc.
15. To administer the budget and other fiscal matters for Graduate Programs and Research.
16. To promote the recruitment of students to graduate programs with special attention to students graduating from the SUNY College of Optometry and together with the Student Affairs Office, to identify and pursue additional methods of financial support for them.
17. Acting on recommendations of the Graduate Committee on Admissions and Course and Standing to provide for official letters of acceptance to applicants, and for communication with graduate students with respect to all matters of academic standing and matriculation.
18. To provide relevant information enabling Post-doctoral Fellows, Visiting Researchers, and International Students to obtain Visas.
19. To administer Graduate Teaching Assistant and Graduate Research Assistant assignments as recommended by the Graduate Committee on Admissions and Course and Standing.
20. To perform other duties which from time to time, might be assigned by the President or the Dean for Academic Affairs.

1. Overall direction, planning, leadership, and formulation of policy and procedures relating to academic information technologies and services, in consultation with other relevant groups.
2. Managerial and budgetary oversight of the Library, Academic Computing (Student Computer Laboratories and evolving Information Systems and Networks), the Educational Technology Unit, Media Center and Lecture Halls.
3. Chairs the Council on Information Science and Educational Technology.
4. Coordinates activities of the Network Users Development Group (NUDG) and the Home Page Advisory Group.
5. In consultation with other appropriate parties, coordinates College web site development and maintenance; development of web policies and procedures, encourages college-wide participation.
6. Works closely with the Learning Resources Committee, Faculty Development Committee, Dean's Council and other relevant College groups concerned with the introduction, training, support and use of educational technology.
7. Works closely with other faculty, academic and administrative officers and staff to coordinate information and activities relating to College use of information technologies and services.
8. Coordinates long-range planning efforts relating to academic information services and technologies, including preparation of an Academic Program Plan.

1. Recruitment of classified, unclassified, and Research Foundation employees.
2. Prepare all appointment letters and coordinate preparation of all contracts for appropriate personnel.
3. Classification and Compensation input:

   a) Prepare justifications and appropriate forms to request change in job title (e.g., promotions) and salary and grade levels where applicable.
   b) Assist in development of the campus organizational chart.
   

4. Administer and/or supervise the total Personnel function:

   a) Orientation of all new personnel as to benefits, etc.
   b) Canvassing of civil service lists.
   c) Preparation of transaction forms and coordination of personnel/payroll function.
   d) Processing of medical and dental claims.
   e) Maintain personnel data base.
   f) Approval of tuition waiver/support/reimbursement.
   

5. Staff evaluation:

   a) Formulation and administration of a performance program and evaluation for Non-Teaching Professionals and Management/Confidential employees. Develop and coordinate mid-year appraisals for classified personnel and supervise annual performance ratings, probationary status, etc.
   b) Alert the President and Committee on Professional Qualifications to term expirations and tenure date projections.
   

6. Staff Development (training, skill refresher(s), etc.)
7. Employee and Labor Relations

   a) Resolve problems emanating from every category of personnel.
   b) All disciplinary matters. Administer and apply State-union contracts (UUP, CSEA, Council 82and PEF).
   

8. Liaison with SUNY Central Administration; Department of Civil Service; Audit and Control and other SUNY campuses.
9. Affirmative Action Duties

   a) Advise the President with respect to plans, procedures, and other matters pertaining to the College's Equal Opportunity in Employment Policy and Program.
   b) Lead in the development of program, plans, procedures and regulations necessary to formulate and carry out the College program for Equal Opportunity in Employment, e.g., Title IX, Self-Evaluation.
   c) Identify areas within the College where problems concerning equal employment opportunity exist and assist campus officers as required.
   d) Develop procedures providing for the prompt receipt and investigation of individual complaints of discrimination in employment within the College - including, but not limited to, the role of ombudsman for informal clearing of complaints.
   e) Participate in the design and implementation of monitoring, recordkeeping, and auditing systems, that will measure effectiveness of College programs, and determine the degree to which goals are being met.
   f) Participate in the design and implementation of procedures to evaluate the College's personnel operations at regular intervals to assure their conformity with the University's.
   g) Serve as liaison between the College and
   

   1) Enforcement agencies;
   2) Minority organizations, women's organizations, and community action groups concerned with equal employment opportunities.
   

   h) Establish such review boards and committees as required to help in the effective performance of assigned duties.
   i) Stimulate dialogue among minority and women's groups, concerned community groups, administrators, support personnel and members of the academic community.
   j) Provide channels for sharing among individual units supportive operating information such as procedures, data sources, and common problems and solutions.
   

10. Other duties as assigned by the President.

1. The Assistant to the President carries that level of administrative and programmatic responsibilities which require a knowledge of organization, inter-personal relationships and a thorough, up-to-date factual knowledge of the details of the various activities and functions of the college. This permits the representation of the President in inter-departmental liaison, coordination and advisement with respect to research activities and special studies and programs.
2. Manages and supervises the operations of the Office of the President including those relating to personnel.
3. Coordinates and maintains official records, minutes and other documents at the college for which the President has official responsibility.
4. Serves as liaison officer to the College Council; the Board of Trustees of the Optometric Center of New York; the Student Council of the State College of Optometry, and to other organizations and units which are attached to, or related to, the college, and those for which the President has programmatic relationships.
5. Serves as the President's liaison to the State Employees Federated Appeal (SEFA).
6. Serves as representative and recorder for all standing and ad hoc faculty-student-staff committees which he appoints.
7. Serves as liaison to the Personnel Officer for the transmittal of contracts and such other notices which require the President's personal attention and action.
8. Directs responsibility for the reporting and transmittal of all new, revised and rescinded policies acted upon by the President as a consequence of recommendations made to him by the various standing and ad hoc committees.
9. Maintains the policy handbook of the college and shall, annually, transmit such a revised handbook to the appropriate members of the college community.
10. Undertakes special assignments as may be made by the President.
11. The Assistant to the President has specific responsibilities to represent the President in on-campus and off-campus activities and before government agencies.
12. The Assistant to the President is responsible for the planning, writing, editing and production of the College newsletter.
13. The Assistant to the President is responsible directly to the President.

1. Reports directly to the President, and is responsible for all areas of College relations.
2. Informational Services, Communications

   A. Internal Relations - Provides all College faculty, clinicians, administrators, students and support staff with information on new and pertinent College news and developments.
   B. External Relations - Provides all College constituencies with information on new and pertinent College news and developments.
   Liaison and communication services are established and maintained with
   

   1. SUNY University Affairs Office
   2. SUNY Campuses
   3. SUNY 4
   4. Optometric Schools and Colleges (ASCO)
   5. Optometric Organizations (American Optometric Association, New York State Optometric Association, American Optometric Foundation, American Academy of Optometry, Council on Optometric Education, etc.).
   6. Optometric Press
   7. Public Health Community
   8. General Press
   9. Community
   10. Legislature

   
   
3. Special Events

   Responsible for planning, arranging and implementing all College Special Events including Commencement, Open Houses and Testimonial Dinners.

4. Publications/Reports

   A. Plans, prepares, writes and edits college catalog.
   B. Writes all annual reports (SUNY, Commission On Education, and Middle States Association of Colleges and Secondary Schools)
   C. Coordinates and assist in preparation of College's master planning documents.
   D. Plans, writes, edits and supervises production of all college brochures.
   E. Writes and supervises appropriate distribution of all college new releases and announcements.
   F. Arranges, maintains and distributes monthly calendar of events.
   

5. Alumni Association and The Benjamin Franklin Society

   Responsible for liaison and all general administrative duties for the college's Alumni Association and The Benjamin Franklin Society. Duties include the planning and organization of the annual meeting, the organization and maintenance of membership and financial records and liaison with various committees. Also responsible for liaison with SUNY's Alumni Confederation.

6. Other Duties
   

   A. Keeps informed of all key College developments in order to write intelligently, and communicate with, the various public.
   B. Serves as general spokesperson for the college.
   C. Corresponds for the President in his/her name on all above areas of responsibility.
   D. Performs all other regular or special duties assigned by the President.
   E. Supervises Associate Director of Alumni Affairs and clerical staff.
   

A Department Chairperson is responsible for the supervision of that specific portion of the curriculum which relates to a specifically defined division of the body of knowledge encompassed within the scope of the College, each division thus being designated as a department.

The duties of a department chairperson include:

1. Advising the President and Dean on recruitment, retention and tenure of faculty.
2. Direct supervision of all courses assigned to that department.
3. Planning with regard to space, personnel and equipment needs for the department.
4. Preparation of the instructional and departmental research portion of the budget related to the department.
5. Ordering of all major equipment for the department.
6. Consulting with program coordinators with regard to departmental resources to be utilized in specific programs.
7. Assignment of faculty to specific teaching, research and administrative duties within the department.
8. Interacts with the other department chairpersons to coordinate the curriculum.
9. Represents the department as consultant to college committees such as Curriculum Committee, Course and Standing Committee, etc.

A program director is responsible for the supervision of an area within the total college program which relates to a specific course of study, outside of the regular four-year professional curriculum.

The duties of a program director include:

1. Planning with regard to space, personnel and equipment needs for the program.
2. Consultation with department chairperson regarding assignment of teaching, research, and administrative responsibilities within the specific program to faculty members of each department with input to the program.
3. Budget preparation for the program.
4. Report directly to the Academic Dean regarding the specific program.
5. Supervision, along with the appropriate department chairperson, of specific courses or projects within the program.
6. Procurement of all major equipment for the program.

The Library Director reports to the Assistant Dean for Educational Information Services and is responsible for the development and overall administration of the Library. The Library Director serves on the Dean's Council, the Council on Information Science and Educational Technology, and other administrative and faculty committees, and is considered the equivalent of a department chair.

The responsibilities include:

1. The preparation and administration of the Library budget.
2. Recruitment, supervision and evaluation of all Library personnel.
3. Development of policies and procedures, in consultation with the Learning Resources Committee and the Council for Educational Technology and Information Science.
4. Supervision of all Library services and operations.
5. Oversight of selection, ordering or provision of access to all Library materials (books journals, multimedia, electronic information) and requisite supplies.
6. Oversight of the Library Technology Center.
7. Preparation of Library Academic Program Plan, including statistical reports, goals, objectives and long-range planning for the Library.
8. Planning for all space and equipment needs of the Library, including anticipated move to newly renovated mid-town location in mid-1999.
9. Collaboration with others in the Office of Information Services on issues and services relating to information and educational technology
10. Operational responsibility for selected library functions (e.g. cataloging, acquisitions, and/or system administration).

The faculty meets on a regular basis, elects officers annually and operates under an approved set of by-laws (see page VII.1). Active in campus governance, the faculty has formed committees on its own as the need has arisen. The most important, current faculty committees are the Committee on Professional Qualifications (CPQ) and the Faculty Executive Committee. CPQ exists to make recommendations to the Dean concerning the retention, promotion, and tenure of faculty members. The Faculty Executive Committee (comprised of the faculty presiding officer, faculty presiding officer elect, secretary of the faculty, representative of the professional program, representative of the graduate program, and the faculty senator) serves to make recommendations to the Dean concerning faculty appointments to advisory committees (see Faculty By-Laws for listing) and also deals with faculty business which arises between faculty meetings. Faculty members serve on all advisory committees to the President, Dean, and Vice Presidents and are active in the formation of college policy.