The Payroll Office is responsible for the timely and accurate payment of all University State employees including Professional and Classified staff and faculty, Graduate Assistants, Student Assistants and College Work Study students. The Payroll Office processes all salary transactions, stipends, bonuses, extra service, pre-shift briefing, salary withholdings (5-day deferred pay) overtime, overtime meals, intermittent inconvenience pay, vacation lump sum payments, lost time.
Payroll also handles tax withholding, direct deposit, SEFA deductions, NYS College Savings Program deductions, ERS loan repayment deductions, W2 issues, tax treaty benefits and processing all leave accrual and usage for University State employees.
Payday is every other Wednesday. College employees are paid on a 2-week lag basis: a 2-week delay between the time the work is performed and when the salary for that work is received. Under the lag payroll system, new employees must wait approximately 4 weeks to receive their first full paycheck. The first paycheck will cover up to the first 2 weeks of employment, depending upon the number of days worked within the pay period. Subsequent paychecks will be for the entire 2-week pay period.
Paychecks and direct deposit stubs are distributed by the Purchasing Department located in room #939. Employees are encouraged to avail themselves of the direct deposit program. Employees on leave, out of town on business, on clinical sites, etc. should make arrangements for the disposition of their paycheck/direct deposit stub.
Time and Attendance Sheets
Time and attendance records are due in the Payroll Office in a timely manner. For employees in the classified bargaining units, wherein overtime and lost time are factors to consider, this means that the biweekly time sheets are due within 3 business days of the end of the pay period. For employees who submit monthly time sheets, those are due within the first 10 calendar days of the month.
College Work Study Payroll
College Work Study students are paid on a biweekly basis. Each pay period starts on a Thursday and ends on a Wednesday the following week. The proper supervisor must sign time sheets. Please send time sheets directly to the Student Affairs Office room #1131 by noon on the Thursday after the pay period ends. Work Study checks can be picked up in the Bursar’s Office.
Students are required to show their college ID card in order to receive their checks.