• Slider Image

Support Guides

Below you will find a listing of training resources such as Microsoft Office, Telecommuting, Moodle, Zoom, Panopto, Poll Everywhere, and other widely used resources at the college.

Most of the information provided do not require you to login, however, some resources tied to the Hoonuit platform will ask for your network account information. You need to use your network account login info to get access to all Hoonuit tutorials. Hoonuit is an online learning platform with a robust library of modules that provides continuous and in depth support for ongoing learning.

Telecommuting Resources

Telecommuting & Mobile Ergonomics
Updated 04/17/2020

Telecommuting & Mobile Ergonomics

Whether working at home, the local coffee shop or at another office on campus, it is imperative to set-up your workstation to allow for neutral postures. The cumulative effect of working on laptops, cell phones, and tablets may increase the risk of chronic neck/shoulder injuries and repetitive stress injuries of the hands and wrists.

When telecommuting, we recommend the use of an:

  • External keyboard
  • External mouse
  • External monitor or laptop riser to maintain neutral, upright postures

Chair:

  • Use a chair that allows your seated elbow height to match the worksurface height.
  • Feet should be fully supported, either on the ground or footrest.
  • Avoid sitting on the edge of your seat, hips should be back with your spine fully supported by the chair.
    • DIY Hacks:
      • Try using a small box or crate for a footrest.
      • Explore the use of cushions and pillows to provide support when necessary.
      • If needed, use a rolled-up towel for added spine support. The towel should run the length of the spine. Place it between the shoulder blades to encourage a more upright posture when seated.

Work Surface:

  • The keyboard and mouse should be positioned at seated elbow height.
  • Avoid overreaching; the elbows should hang naturally by your side and keep the mouse directly next to the keyboard.
    • DIY Hacks:
      • Switch it up – Consider short term standing at a taller counter or using an ironing board but do so strategically. Note, the neck posture will likely be compromised so keep it to short durations (less than 20 minutes). It is best to perform your work tasks in a variety of ways (i.e. sit, stand, etc.), instead of the same repetitive movements.

Monitor:

  • Adjust the monitor height so the top 1/3 of the monitor is eye-level.
  • Ideally, your laptop is docked into an external monitor.
  • If you do not have an external monitor, raise your laptop to eye level with a riser or books.

Work Surface:

  • The keyboard and mouse should be positioned at seated elbow height.
  • Avoid overreaching; the elbows should hang naturally by your side and keep the mouse directly next to the keyboard.
    • DIY Hacks:
      • Switch it up – Consider short term standing at a taller counter or using an ironing board but do so strategically. Note, the neck posture will likely be compromised so keep it to short durations (less than 20 minutes). It is best to perform your work tasks in a variety of ways (i.e. sit, stand, etc.), instead of the same repetitive movements

Monitor:

  • Adjust the monitor height so the top 1/3 of the monitor is eye-level.
  • Ideally, your laptop is docked into an external monitor.
  • If you do not have an external monitor, raise your laptop to eye level with a riser or books

Things to Consider when Working from Home:

  • Consider the working environment – Have a designated working area. Move the items that are frequently used close to the body to reduce overreaching. Set up your desk properly with everything you need.
  • Work smarter – From video calls to instant messaging apps, there are many ways to keep in touch and boost productivity, as well as feelings of camaraderie, rather than isolation.
  • Even though you are at home, try hard to treat work like work. Keep a reasonable routine and set clear and defined boundaries between work and personal life. Start each day by getting dressed, reviewing your schedule, making a to-do list, thus getting into an “I’m at work” mind-set.
  • Regular meetings and communication are essential – the only difference is that people might be in different locations.
  • Take breaks away from your desk too – go to the gym or walk the dog, especially if you tend to have a working lunch.
  • Keep yourself fueled. Drink plenty of water and eat regular, nutritious meals and snacks to help remain focused.

Breaks:

  • Take a one to two-minute microbreak every 20 to 30 minutes to reduce sustained awkward postures and repetitive motions.
  • Breaks are emphasized when using a laptop or other ergonomically compromised workstations.
  • Consider downloading StandUp!; a free break reminder app.

Zoom for Faculty/Host

Getting started with Your SUNYOPT Zoom Account
Updated 04/17/2020

Sign into Your SUNYOPT Zoom Account

Even if you’ve used Zoom before, the first time you use your SUNYOPT Account, start by signing in like this:

  1. In a browser, go to sunyopt.zoom.us
    • Anyone who has used Zoom before with their SUNYOPT email address should open an incognito (or private) browser window so that no old credentials are saved preventing automatic login.
      • Windows: ctrl + shift + N
      • Mac:  command + shift + N
  2. Click Sign in and sign in with your SUNYOPT Email and Zoom Password*
  3. If you had an existing Zoom account and are prompted to link or transfer from your account, follow the prompts to do so and look for a confirmation email.
  4. Your Zoom Account displays. If you have nothing under Personal link, click on Customize and add your name to it to make it personal.

Learn more about Getting Started with Zoom

Locate your Zoom Meeting URL and Password to share with students/participants
Updated 04/17/2020
  • Login to your Zoom Account on the web
  • Navigate to Meetings, followed by Personal Meeting Room
  • Your Meeting Password and Join URL can be found below. Cope and Paste them on an email for others to join.
  • *Note: Password remains the same, unless you manually change it. If you change your password, please let your students/participants know.


What does the padlock mean?
Updated 04/17/2020

The ​ padlock icon on your Zoom screen is your assurance that the content of the Zoom meeting you are in is encrypted to provide an added layer of security. This encryption is required for all SUNYOPT Zoom meetings. For technology geeks the encryption is at the application layer using TLS 1.2 with Advanced Encryption Standard (AES) 256-bit algorithm.

Zoom Menu Bar as a Host – Before Screen Sharing
Updated 04/21/2020

Mute/Unmute Mic – This is your microphone option. You can mute the mic by selecting it. When muted, a red line will show across the Mute button. To expand the menu, click on the arrow next to the Mute button.

Stop/Start Video – This is your camera. To stop showing your camera you can click on it and a red line will show across. If you click on the arrow next to Stop Video, you’ll see the video menu, including Virtual Backgrounds.

Security – This is where you can lock your meeting when everyone has joined or change other permissions.

Participants – If you click on the Participants button, a window will open up to the right of your screen and it will display anyone that has joined. If they haven’t joined, they would be in the waiting room, and you can admit them all, or one at a time.

When in participants window, you also have the menu options below by clicking on More.

Chat – In order to chat with the participants, you’ll need to click on the Chat Button. Click on the 3 dots to expand the chat menu.

Share Screen  –  Click on Share screen to share the screen of your choice. You can select to share your main screen, or a selective one, such as the white board or a PowerPoint Presentation. If you’re playing a video with sound, please check the box next to: Share Computer sound before clicking on the Share button.

Polling – If you want to create polls, you can click on Polling Button as start adding Questions. The polling feature for meetings allows you to create single choice or multiple-choice polling questions for your meetings. You will be able to launch the poll during your meeting and gather the responses from your attendees. You also have the ability to download a report of polling after the meeting.

Recording – All Zoom recordings are saved to your Zoom cloud account, and if you have an account in Panopto, they’re moved to your “My Folder” as well under “Meeting Recordings” To start a recording just click on the Record Button. You have the option to Pause and Stop it at any time. You’ll know it’s recording, as you’ll see a red dot in a cloud on top right of your screen and also the word Recording next to it.

Breakout Rooms – Breakout rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually and can switch between sessions at any time. Note: You can only pre-assign participants in a breakout room if you know for certain they have a zoom account, otherwise, you can only add them manually once they’ve joined the zoom meeting.

Reactions – Meeting participants can now react during a meeting by sending a thumbs up or clapping to communicate without interrupting the meeting. Reactions will disappear after 5 seconds. By default, the meeting reactions have a yellow skin tone. On the Zoom Desktop Client for Windows and Mac, you can also set your skin tone.

Zoom Menu Bar as a Host – After Screen Sharing
Updated 04/21/2020

Mute/Unmute Mic – This is your microphone option. You can mute the mic by selecting it. When muted, a red line will show across the Mute button. To expand the menu, click on the arrow next to the Mute button.

Stop/Start Video – This is your camera. To stop showing your camera you can click on it and a red line will show across. If you click on the arrow next to Stop Video, you’ll see the video menu, including Virtual Backgrounds

Security – This is where you can lock your meeting when everyone has joined or change other permissions.

Participants – If you click on the Participants button, a window will open up to the right of your screen and it will display anyone that has joined. If they haven’t joined, they would be in the waiting room, and you can admit them all, or one at a time.

When in participants window, you also have the menu options below by clicking on More.

Polling – If you want to create polls, you can click on Polling Button as start adding Questions. The polling feature for meetings allows you to create single choice or multiple-choice polling questions for your meetings. You will be able to launch the poll during your meeting and gather the responses from your attendees. You also have the ability to download a report of polling after the meeting.

New Share  –  You can click on this button to change the screen that you’re currently sharing. If you’re done with the PowerPoint and you’d like to share the whiteboard, this is where you would go to change it.

You can collaborative annotate on the Whiteboard as long as you have not disabled the participants from annotating from the More Menu above.

Pause Share – You can Pause your screen share by clicking this button. When you’re ready, just hit Resume Share.

Annotate – Meeting participants can annotate on a shared screen as a viewer or the one that started sharing your screen. You can also use annotation tools when sharing or viewing a whiteboard.

Remote Control – The remote-control feature allows you to take control of another participant’s screen in a meeting. You can either request remote control of another participant’s screen or the other participant can give control to you. That is if this option has been enabled under Settings.

More – When you start sharing your screen, the meeting controls will move into a menu that you can drag around your screen.

  • Chat: Open the chat window.
  • Record: Start recording locally or to the cloud.
  • Breakout Rooms: Use Breakout Rooms
  • Allow/Disable participants annotation: Allow or prevent the participants from annotating on your shared screen.
  • Show/Hide Names of Annotators: Show or hide the participants’ name when they are annotating on a screen share. If set to show, the participant’s name will briefly display beside their annotation.

  • Hide Video Panel: You can hide the video panel during the meeting.
  • Hide Floating Meeting Controls: You can Hide the meeting control by selecting this option.
  • Share Computer Sound: Select this if you’re playing a video with sound.
  • Optimize Share for Full-screen Video Clip: Start optimizing for a video clip in full screen mode.
    Note: Do not enable this setting if you are not sharing a full screen video clip, as it will blur your screen share.
  • End Meeting:  Leave the meeting or end the meeting for all participants.
Scheduling a Zoom Meeting with Office 365 (Web)
Updated 04/21/2020

1. Open your Office 365 web calendar and click New Event to create a new calendar event.
2. Enter meeting details like the title, location, and attendees.
3. Click the three dots in the top toolbar or the Zoom icon. You will see the Zoom sidebar open, prompting for your Zoom credentials.

4. Click Zoom

5. Click Add a Zoom Meeting

6. Sign in to your Zoom account. You might first be asked to Allow Zoom to open a new window, please select Allow.

7. Enter your Zoom in Credentials to Sign in.

8. If you are already signed in to the Zoom web portal or the Zoom Desktop App, it will log you in automatically, so you won’t need to complete Step 6 & 7.
Note: The meeting settings will automatically populate with your default settings found in your Zoom web portal in My Meeting Settings.

9. Once you select, Add a Zoom Meeting, the meeting info will be displayed in the description area. When ready, click on Send and the attendees you added to the calendar invite will receive the below invite with meeting URL, ID, Password and Call In Numbers. Once they RSVP, the Zoom info will be within the calendar invite when they’re ready to join the meeting.

Zoom for Students/Participants

Locate Zoom URL and Password for a Course in Moodle
Updated 04/17/2020
  • Login to Moodle
  • Navigate to the course in reference
  • Locate Faculty Zoom info under Course Resources
  • Login by clicking on the Zoom URL and entering the provided password. See below for where to find the Zoom info for each course.

Panopto for Faculty

Login to Panopto for the first time
Updated 04/17/2020

Panopto URL: sunyopt.hosted.panopto.com

Select Moodle from the dropdown, then click on Sign In.

Enter your Moodle credentials to access your Panopto space.

Once in Panopto, follow the below steps to navigate the site.


How to Start a Live Lecture Remotely From Your Home - Windows Users
Updated 04/17/2020

Step 1. Log in to Moodle and navigate to your course. Click on Course Settings in the Panopto Block. I’m using OABP II Course as an example. (I’m assuming the Panopto Application was already installed on your personal laptop, if not, before you move forward with Step 1, please install the Panopto application by choosing Windows or Mac below, depending on what system you have.)

Step 2. Once you click on Course Settings, the below window pops up. You don’t need to make any changes to it, so go ahead and close it out.

Step 3. Once you close the window, you’ll find yourself on your course page of the Panopto site. To create a Webcast schedule for your upcoming live class, please go to Create and select Webcast.

Step 4. When the Webcast window opens, please enter a name and date for your upcoming session. You can include a description if you’d like, followed by Create.

Step 5. No need to make any changes to the window that opens up, so you can go ahead and close it.

Step 6. You know you created the webcast schedule correctly because you’ll see it on top of your Panopto Course, and there’s a full empty circle in front of the session name. It also says, “Webcast not started”.

Step 7. Double click on the Panopto App  on your taskbar to open it.

I’ve numbered all the steps in the order they need to be performed, this way, you don’t miss anything before you start your live session.

  1. Confirm you’re Signed in.
  2. Confirm you’re on Your Course’s folder.
  3. Confirm you picked the correct webcast session from Join Session dropdown List. In this case, we’re picking what we just created earlier, named “OABP II – April 1, 2020”.
  4. Confirm you have selected None for video.
  5. Confirm your microphone is working if you see the green bar moving. Leave Quality as is.
  6. Only check the box for Capture Computer Audio if you’re playing a video with sound, otherwise leave it unchecked.
  7. Only check the box for “Capture Main Screen” from now on, and not together with the “Capture PowerPoint”. That’s because iPad and iPhone users will encounter issues seeing your screen live if you have both those options checked. This is very important**.
  8. When students send questions live, it will appear in the Discussion Post for Viewers. To see the questions, you’ll can 1) Click on the pop-up question window, bottom right, 2) Use your mobile device by logging into your Panopto App, followed by discussion tab, 3) Login to Moodle and click on the live link on your course , followed by discussions.

Step 8. Open your PowerPoint, scroll to the slide you’d like to start from, highlight it and minimize it. Now that you’re ready to start your live session tap on the Record button.

Step 9. Once you hit Record, you’ll see the numbers moving, that means you’re now Live. The Record button turns into Stop button.

Step 10. Open your minimized PowerPoint, click on the Full screen icon at the bottom right and Start Presenting.

Step 11. Students will now see the below link on their Moodle course, and they’ll click on the Watch Live link to see your screen and hear your audio.

Step 12. When you’re done with your live session, click on Stop, followed by Done.

Step 13. After selecting Done, the below window will pop up. Please wait until this link says Uploaded or Processed before you close the Panopto Application, otherwise it won’t load to Moodle. The process does not take longer than 5 minutes.

 

Record a Lecture with Panopto and Upload to Moodle – Windows Users
Updated 04/17/2020

Step 1. Double click on the Panopto App      on your taskbar to open it.

  1. Confirm you’re Signed in.
  2. Confirm you’re on your Course’s folder.
  3. Give your recording a Name and Date.
  4. Confirm you have selected None for video.
  5. Confirm your microphone is working if you see the green bar moving. Leave Quality as is.
  6. Only check the box for Capture Computer Audio if you’re playing a video with sound, otherwise leave it unchecked.
  7. Only check the box for “Capture Main Screen”, no need to check the box for “Capture PowerPoint”.
  8. Do not check the Webcast Box.

Step 2. Open your PowerPoint, scroll to the slide you’d like to start from, highlight it and minimize it. Now that you’re ready to start your recording, tap on the Record button.

Step 3. Once you tap the Record button, you’ll see the numbers moving, that means you’re now recording. The Record button turns into Stop and you’ll also see a Pause Button.

Step 4. Open your minimized PowerPoint, click on the Full screen icon at the bottom right and Start presenting.

Step 5. If you need to take a break, you can tap on the Pause button. Once you’re ready to resume tap on the Resume button.

Step 6. When you’re done with your recording, click on Stop, followed by Done. If you were not satisfied with the recording at all, you can Delete and record again.

Step 7. After selecting Done, the below window will pop up. Please wait until this link says Uploaded or Processed before you close the Panopto Application, otherwise it won’t load to Moodle. This process takes no longer than 5 minutes.

 

That’s your last step. You can now close application when done or Create a New Recording.

How to Start a Live Lecture Remotely From Your Home - Mac Users
Updated 04/17/2020

Step 1. Log in to Moodle and navigate to your course. Click on Course Settings in the Panopto Block. I’m using OABP II Course as an example. (I’m assuming the Panopto Application was already installed on your personal laptop, if not, before you move forward with Step 1, please install the Panopto application by choosing Windows or Mac below, depending on what system you have.)

Step 2. Once you click on Course Settings, the below window pops up. You don’t need to make any changes to it, so go ahead and close it out.

Step 3. Once you close the window, you’ll find yourself on your course page of the Panopto site. To create a Webcast schedule for your upcoming live class, please go to Create and select Webcast.

Step 4. When the Webcast window opens, please enter a name and date for your upcoming session. You can include a description if you’d like, followed by Create.

Step 5. No need to make any changes to the window that opens up, so you can go ahead and close it.

Step 6. You know you created the webcast schedule correctly because you’ll see it on top of your Panopto Course, and there’s a full empty circle in front of the session name. It also says, “Webcast not started”.

Step 7. Double click on the Panopto App on your Mac   to open it.

1. Confirm you’re Signed in. 1) Click on Sign in, pick Moodle from the dropdown, 2) Enter your Moodle credentials, check the box to Remember username and 3) Remember me (required for offline recordings). When done, 4) Click on Log in.

2. You know you’ve signed in properly when you see the below message. When ready to start your live recording, click on Create New Recording.

3. You’ll now find yourself on the main Panopto Window. Please confirm the below steps before you start your live lecture:

  1. Confirm you’re on Your Course’s folder.
  2. Confirm you picked the correct webcast session from Join Session dropdown List. In this case, we’re picking what we just created earlier, named “OABP II – April 1, 2020”.
  3. Confirm you have selected None for Secondary 1 & 2 Source.
  4. Confirm you have selected Built-in-Display for Video Source.
  5. Confirm your microphone is working if you see the green bar moving.
  6. Only check the box for Capture Computer Audio if you’re playing a video with sound, otherwise leave it unchecked.
  7. Check Record PowerPoint or Keynote box based on what you choose to present with. Please do not check both options.
  8. Open your PowerPoint or Keynote, scroll to the slide you’d like to start from, highlight it and minimize it. Now that you’re ready to start your live session tap on the Record button.

Step 8. Once you hit Record, you’ll see the numbers moving, that means you’re now Live. The Record button turns into Stop button.

Step 9. Open your minimized PowerPoint, click on the Full screen icon at the bottom right and Start Presenting.

Step 10. Students will now see the below link on their Moodle course, and they’ll click on the Watch Live link to see your screen and hear your audio.

Step 11. When you’re done with your live session, click on Stop, followed by Done.

Step 12. After selecting Done, the below window will pop up. Please wait until this link says

Uploaded – Processing before you close the Panopto Application or start a new Recording or Live session, otherwise it won’t load to Moodle. The process does not take longer than 5 minutes.

Record a Lecture with Panopto and Upload to Moodle - Mac Users
Updated 04/17/2020

Step 1. Double click on the Panopto App on your Mac  to open it.

1. Confirm you’re Signed in. 1) Click on Sign in, pick Moodle from the dropdown, 2) Enter your Moodle credentials, check the box to Remember username and 3) Remember me (required for offline recordings). When done, 4) Click on Log in.

2. You know you’ve signed in properly when you see the below message. When ready to start your recording, click on Create New Recording.

3. You’ll now find yourself on the main Panopto Window. Please confirm the below steps before you start your recording:

  1. Confirm you’re on Your Course’s folder.
  2. Give your recording a Name and Date.
  3. Confirm you have selected None for Secondary 1 & 2 Source.
  4. Confirm you have selected Built-in-Display for Video Source.
  5. Confirm your microphone is working if you see the green bar moving.
  6. Only check the box for Capture Computer Audio if you’re playing a video with sound, otherwise leave it unchecked.
  7. Check Record PowerPoint or Keynote box based on what you choose to present with. Please do not check both options.
  8. Open your PowerPoint or Keynote, scroll to the slide you’d like to start from, highlight it and minimize it. Now that you’re ready to start your recording tap on the Record button.

Step 2. Once you tap the Record button, you’ll see the numbers moving, that means you’re now recording. The Record button turns into Stop and you’ll also see a Pause Button.

Step 3. Open your minimized PowerPoint, click on the Full screen icon at the bottom right and Start Presenting.

Step 4. If you need to take a break, you can tap on the Pause button. Once you’re ready to resume tap on the Resume button.

Step 5. When you’re done with your recording, click on Stop, followed by Upload. If you are not satisfied with the recording, you can Delete and record again.

Step 6. After selecting Upload, the below window will pop up. Please wait until this link says Uploaded – Processing before you close the Panopto Application or start a new Recording, otherwise it won’t load to Moodle. The process does not take longer than 5 minutes.

Changing a Recording's Title
Updated 04/17/2020

1. Log in to the Panopto Web Portal via Moodle or directly from the SUNYOPT Panopto Web Portal login page.

2. Locate the recording session you wish to rename. (For Zoom recordings go to My Folder, followed by Meeting Recordings Folder).

3. While hovering under the recording, select Settings underneath the session name.

4. Within Settings, under Session Information look for Name and select Edit.

5. Type in your new name for the recording session. Select Save.

Move your Zoom Recordings located in Panopto to your Moodle Course Folder
Updated 04/28/2020

This documentation will go over how to use Zoom’s integration with Panopto in order to move your recordings to your Moodle Course.

Prerequisites

  • Course Instructor in Moodle
  • Licensed SUNYOPT Zoom Account
  • Creator access in Panopto

1.  Start a Zoom Meeting

1.1. Start a Zoom meeting by selecting New Meeting from the Zoom application on your desktop. (Fig. 1).

Figure 1

2. Recording the Meeting

2.1. Once you’ve started the meeting and have not shared your screen, hit Record to record to the Cloud. (Fig. 2)

Figure 2

2.2. If you are sharing your screen, open up meeting controls to start recording. Select More and then Record to the Cloud (Fig. 3).

Figure 3

3. Stop and Pause

3.1. Anytime during the meeting, you can Stop or Pause the recording under More (Fig. 4).

Figure 4

4. Accessing a Zoom Recording in the Panopto Library

4.1. Once your meeting has concluded or you’ve stopped the recording, it will be automatically uploaded to your Zoom account and Panopto library. The upload from Zoom to Panopto might take up to 30 minutes depending on the size of the recording.

4.2. You can access your Panopto site in two ways, via Moodle or directly from Panopto. Chrome is the preferred browser for Panopto.

4.3. Access Your Panopto space via Moodle: Login to Moodle, navigate to your course, look for the Panopto block located top right of your course’s page, click on Course Settings. The Panopto page will open up. Close out the first window that pops-up when in Panopto. (Fig. 5).

Figure 5

4.4. Access Your Panopto space via Panopto: Navigate to Panopto website. Select Moodle from the dropdown option, then click on Sign in (Fig. 6).

Figure 6

4.5. Enter your Moodle credentials to access your Panopto space (Fig. 7).

Figure 7

4.6. Once you have logged into Panopto, Zoom Recordings will be located in your My Folder in the subfolder Meeting Recordings (Fig. 8).

Figure 8

5. Viewing Your Zoom Meeting in Panopto

5.1. The recorded video streams from the Zoom meeting will be arranged for the best possible playback experience. (Fig. 9).

Figure 9

5.2. Panopto will add information about the meeting to the description of the video (Fig. 10).

Figure 10

5.3. If audio transcripts are available for your Zoom meetings, Panopto will add them to the video as Captions (Fig. 11). Note: Captions will only be in imported for users with a Business/Enterprise level Zoom account.

Figure 11

5.4. If chat occurred during the meeting, Panopto will add the chat to the Discussions area (Fig. 12).

Figure 12

6. Moving your Zoom meeting to your Moodle Course Folder in Panopto

6.1. Hover over the recorded session and check the box in the video area. Click Move and select the desired folder destination (Fig. 13).

Figure 13

6.2. If your course folder shows on top of the dropdown list, select the name of it, followed by Move for the final step. If your course folder is not located on top of the dropdown list, please expand Moodle, expand the semester year, expand the class year and select the course, followed by Move. (Fig. 14).

Figure 14

7. Move a Video Using Click and Drag

7.1. You can also move a video session using click and drag. Open the Browse area and pin it open by clicking the Thumbtack icon (Fig. 15).

Figure 15

7.2. Click on the video you want to move and drag it to the correct course folder. (Fig. 16).

Figure 16

7.3. Click Ok (Fig. 17). This will move the video to the new folder.

Figure 17

8. Confirm your moved recording is showing on your Moodle course

8.1. Login to Moodle, navigate to your course, look for the Panopto block located top right of your course’s page. The recording you just moved in Panopto, should be the top link you see under Completed Recordings (Fig. 18).

Figure 18

Panopto for Students

Access your Course Recordings from Panopto on the Web
Updated 04/17/2020

Panopto URL: sunyopt.hosted.panopto.com

Enter your Moodle credentials to access your Panopto space.

Once in Panopto, follow the below steps to navigate the site and find recordings shared with you.

  1. Click on Browse
  2. Expand the arrow next to Moodle to open all your available courses
  3. Expand the arrow next to the semester name to see the courses for that semester
  4. Click on any course name to view the recordings
  5. You can search all recordings based on a topic, instructor or a word mentioned within the recording
  6. Click on Get Started with Panopto to view tutorials from Panopto

How to Use the Panopto iOS Application on an iPad and iPhone - Viewer Access
Updated 04/17/2020

This documentation will show you how to use the Panopto iOS application on an iPad & iPhone.  Using the Panopto App on mobile devices is preferred over using a mobile browser because the app is easier to use and includes video compression functions.

Prerequisites

  • Viewer Access needed to watch videos and download videos for viewing offline.
  • Apple iPad or iPhone
  • Panopto App installed on your iPad

1. Login
1.1.  To login to the iOS app, swipe the screen to the right or tap the menu button in the top left corner, and then tap Sign In (Fig. 1).

Figure 1

1.2. Enter your SUNYOPT email address the first time you sign-in, Panopto will direct you to the correct Panopto site when you select Next (Fig. 2).

Figure 2

1.3. Select Moodle from the dropdown list, followed by Sign In. (Fig. 3).

Figure 3

1.4. Enter your Moodle Username and Password, check box for Remember username and click Log In. (Fig. 4).

Figure 4

1.5. If you Log in and you see the screen below, please close the app completely and open it again to Log in. (Fig. 5).

Figure 5

2. View Panopto Sessions

2.1.   To view sessions on the Panopto server, tap the menu button, and then tap All Sessions to see all of the sessions that your account has access to.(Fig. 6).

Figure 6

2.2.  Tap the Title of the recording to begin playing it (Fig. 7).

Figure 7

2.3. You can also choose Browse, which will show you a list of folders that your account has access to.  You can tap the Folder Name to see a list of recordings in that folder and tap Recording Title you would like to view, and it will play (Fig. 8).

Figure 8

3. Viewer Overview

3.1.  Playing a session will stream the MP4 version of the session. You can also access Table of Contents, Leave Comments, Take Notes, and Search within a video (Fig. 9).

3.1.a. Table of Contents: Click on any of the table of contents entries to view that portion of video.

3.1.b. Discussions/Comments: Allows users to have discussions with other users and instructor.

3.1.c. Notes: If instructor allows users to leave notes during the video, you can take notes for the lecture. These notes are private and cannot be seen by other users.

3.1.d. Search: This feature allows viewers to search for keywords within the video.

Figure 9

3.2.  Tap the screen to show the option to seek,  rewind 10 seconds, play/pause, and fast forward (Fig. 10).

Figure 10
Taking Notes on a Recording
Updated 04/17/2020

1. Log in to the Panopto Web Portal via Moodle or directly from the SUNYOPT Panopto Web Portal login page.

2. Click the “Notes” link is on the left-hand side. (location depending on the streams captured)

3. Once expanded, a field to enter notes will display. NOTE: Your timestamp starts the second you start typing.

4. Hit Enter/Return to submit the note into the field above.

5. To edit/delete a submitted note, click on the note you wish to change. 3 dots will appear, click on it to either Edit or Delete the note. (Timestamp remains the same after editing as well)

 

6. To change view of notes, select “Make public” above note’s field. NOTE: By default, notes under your username will be private notes viewable only to you.

7. To take notes in a channel by either selecting or creating a channel, click on the drop-down menu above note’s field. (Useful to collaborate your notes with groups!)

8. Create a channel by clicking the “Join a channel” option and type the name of the channel you wish to join or create. (Share the channel name to add others into sharing!)

9. To create Live notes, find a session that is currently being recorded by going to your Moodle course.

10. Click on Take Notes on the Panopto block or click on “Watch Live” and take notes when the pop-up window opens. (Notes are time stamped and aligned with the recorded session for later use).

 

What is Poll Everywhere
Updated 04/17/2020

Poll Everywhere is a student response system (SRS), also known as a audience response system that allows the polling or surveying of students in or outside the classroom, synchronously or asynchronously. Students can answer questions to polls or surveys with common devices like mobile phones, tablets, or laptops.  Poll Everywhere enables instructors to quickly assess students’ comprehension of course content, improve student participation and trigger class discussion with student responses. Students benefit by engaging in active learning, promoting critical thinking and providing real-time, immediate feedback of responses and displaying the results in graphical form to the entire class.  In addition, students respond to your polls online or via SMS texting. No clickers are required.

Works in your favorite presentation software

Poll Everywhere integrates seamlessly with PowerPoint, Keynote, and Google Slides.  Wherever you create presentations, Poll Everywhere creates two-way conversations with your workforce, class, or live audience.

Activate your Poll Everywhere Account
Updated 05/06/2020

1. Accept Invitation sent to your SUNYOPT email account
To accept, click Accept Invitation.

2. Log in to Poll Everywhere with your Office365 Account
Poll Everywhere now uses single-sign-on. To start, click on Single sign-on.

3. Sign up for your Poll Everywhere Account
Confirm your name and email, check the box under Terms and Conditions and click on Sign up for my Poll Everywhere account.

4. Accept Invitation
Please confirm your invitation by clicking on Accept invitation.

5. Success!!
You are now logged in! Pick any option to get started.

For help in getting started, watch the video guides at https://www.polleverywhere.com/videos

Your step-by-step Guide to Poll Everywhere and Zoom
Updated 05/06/2020

Your step-by-step guide to Poll Everywhere and Zoom

Engage remote workers, students, and event attendees with live activities

Step 1: Before the online meeting, close all unnecessary apps. If you have alarms or notifications you don’t want the audience to see, make sure you adjust those settings beforehand.

Step 2: Open the activity you’ll be presenting on PollEverywhere.com by navigating to My polls.

Step 3: Launch Zoom (either by using a browser or by launching the desktop app) and start the meeting.

Step 4: Select the screen-sharing feature and share your screen.

Step 5: Direct participants to your unique PollEv.com URL or submit responses via SMS.

Step 6: Enter fullscreen mode to present and activate your Poll Everywhere activity. Advance to the next one by using your arrow keys or pressing “Next” and “Previous” in the bottom right-hand corner of the screen.

As participants respond, watch results fill the screen and bring the conversation to life.

What is Moodle
Updated 04/17/2020

Moodle (Modular Object-Oriented Dynamic Learning Environment) is an online learning management system and provides course rooms to teachers, lecturers and/or professors. All registered SUNY Optometry faculty, staff and students using their network account (userxxxx) can access it. It is available both on campus and externally to anyone having access to the Internet. In Moodle, each form of learning is called a “course”. There is no difference between “Seminar”, “Training”, “Course”, or other designations.

Moodle is a free, open source software package designed using sound pedagogical principles, to help educators create effective online learning communities. It is the most widely used LMS in the world and currently has over 90 million users world-wide (and growing!).

Moodle is used by SUNY Optometry to support lecturers in delivering online learning. It has a range of functionality, which can combine and enhance the traditional learning environment in an online setting. This functionality includes content management, email, discussion, calendar and chat room to enhance teacher to student communication. It is intended to complement and enhance face-to-face lecturing.

Where is Moodle available at SUNY Optometry?

Moodle is accessible from moodle.sunyopt.edu

How do I log-in to Moodle?

All registered SUNY Optometry faculty, staff and students can log in by entering your network username (userxxxx) and password in the login area.

Moodle for Faculty

Moodle Tips and Info (Requires Log in to Moodle)
Send a Message using Quickmail
Updated 04/17/2020

The Quickmail block is a convenient block in Moodle that allows instructors to send emails to course members. Students cannot reply to Quickmail messages.

1. From the course homepage, click Compose Course Message from the Quickmail block, located to the right side on the course page. The Quickmail page will open.

2. Select the recipients from the To dropdown

If you are sending a message to all students, you should select “Student (Role)”.

If you’re sending a message to a specific group of students, you should select the desired student names.

3. Optional: From the Exclude drop down, select recipients who should not receive the message you’re sending.

4. Next, add a subject for your message and compose your message in the Body. If you have any attachments, you may upload those to the attached files section.

5. For the remaining options, see below

  1. Signature: If you have signatures, you can select to add it to your message. You can also create new signatures by clicking Create New. Clicking Create New will navigate away from the current window so be sure to save your message as a draft first.
  2. Send message as: Leave this option as Email.
  3. Sent at: This is optional. If you choose a date, it will send the message a specific time and day.
  4. Receive a send report: Choose Yes. This will send a copy of the email to you.
  5. Send Message: This option will send the message to the selected recipients immediately or it will save your message to send at a later time if you select a send date. Either way, this button is like a finalize button.
  6. Save Draft: This option will allow you to save your message as a draft and return to it later for editing.
  7. Cancel: This option will cancel your message and not save any options you have selected.

6. View Your Quickmail History for the Course : The View History screen lists messages you have sent from the course you are in.

  1. On the Quickmail block menu, click View Sent Messages. The Sent Message History page will open, displaying a list of sent messages.
  2. To open a sent message and view recipients, click the Magnifying glass icon (). You will be returned to the Quickmail screen where you can review message recipients, and view or edit and re-send the Message.

Importing Course Materials from a Previous Course
Updated 05/07/2020

The easiest way to import your old course materials to your current course is to use the Import function. *It is very important that you’re on the new course before you start the Import process.

1. Go to the current course on Moodle and click on the Administration gear in the right corner of the page, select Import from the drop-down menu.

2. From the Import page, select the course you want to transfer and click Continue. If the course is not listed, use the Search box. NOTE: Only courses for which you are the instructor will appear on this list.

3. Next, you will see a page with options on what to include in the import. If you would like everything to transfer, select all four. If you would like to exclude activities, blocks, filters, or the question bank, uncheck the respective box or boxes and click Next.

4. You will then see a page that shows all of the files on your course site. Deselect any files that you do not wish to transfer and then click Next. 

5. On the next page, you will be able to view everything that has transferred. If there are any mistakes, fix them at this point by clicking previous and going back to the pages before. Once you are satisfied with everything that has been imported, select Perform import.

6. Select Continue once the files have finished importing and you will be redirected to the course where your materials have been imported.

Adding Files to your Course
Updated 07/24/2020

There are two ways to add files to your Moodle course.

Dragging and dropping files

Moodle allows you to drag files from your computer directly to your course page.

  • Click the gear menu, and then click Turn editing on.
  • Locate on your device the file or files you want to add, then drag them into a topic block.
  • Be sure you see “Add file(s) here” on the topic block before releasing.

Adding a file from the interface

If you want to add a file to your course page, you could simply drag-and-drop it there. However, you may want to add a file manually to configure additional options such as a custom name or description.

  1. Click the gear menu, and then click Turn editing on.
  2. Hover over a topic block then click Add an activity or resource.
  3. Select File option under Resources and click the [Add] button (or simply double-click File).
  4. Enter a display name for the file. You also can enter a description of the file that will display on the course page by checking “Display description on course page.”
  5. Drag-and-drop the file from the computer or click the [Add] button followed by Upload a file.
  6. Click the [Choose file] button to select the file.
  7. Click the [Upload this file] button.
  8. Click the [Save and return to course] button.
Understanding Moodle Gradebook and Aggregation Methods
Updated 07/24/2020
All Moodle courses at SUNY College of Optometry use the Simple Weighted Mean of Grades aggregation methods by default. Grade aggregation refers to the method by which scores from multiple assignments are combined to form one score that accurately reflects its components. Moodle has several different aggregation methods. The following guide will explain how to change aggregation methods in your gradebook and how each works. For details not included in this documentation, visit Moodle’s own documentation.

Grade Categories and Grade Items

Editing Categories

Click the gear menu top right of your course’s page, and then click Gradebook setup.

Select the Edit from the drop-down menu of the course folder or the desired category, followed by Edit Settings.

To change the Aggregation method, you click on the two arrows next to the box and a list of all available aggregations will appear. Make any necessary changes and click Save Changes at the bottom of the page.

Adding new Categories

  1. Click the gear menu, and then click Gradebook setup.
  2. Click the [Add category] button at the bottom of the screen.
  3. Configure settings for this particular category:
    1. Give the category a name (e.g., Exams, Quizzes, Labs).
    2. Set the aggregation type. This will default to whatever your overall course method is set to, but you can use a different method if you want.
      Note that doing so might have unintended consequences when calculating grades.
    3. Click the [Save changes] button.

Rearranging Grade Items and Categories

  1. When you are on the Gradebook setup page, to move a category up or down, click on the move icon next to the item you would like to move.
  2. Select the empty box where you want to move the item to.
  3. Click the [Save changes] button.

Adding a manually graded item

As mentioned above, you may wish to create a grade item for, e.g., participation, attendance, or for assignments or activities that are handed in directly/physically (i.e., not submitted through Moodle itself). To add new grade items to the grader report without adding an activity to the course page:

  1. When you are on the Gradebook setup page, click the [Add grade item] button at the bottom of the screen.
  2. Give the item a name and grade type and adjust any other settings as necessary.
  3. Click the [Save changes] button.

Entering/Editing grades

Moodle provides a number of ways to assign a grade to a particular item, depending on what type of grade item it is. Note that it is possible to assign a grade that exceeds the maximum point value for the item.  For example, you may want to assign a grade of 105/100 on an exam. This is fine and Moodle will calculate the score appropriately, taking into account the bonus points.

Grading an activity submitted through Moodle (e.g., Assignment, Quiz)

The easiest and least error-prone way to grade items created and submitted through Moodle, such as an Assignment or Quiz, is through that particular item’s grading interface. For example, if you have an Assignment, you can click on that particular assignment in your course and assign grades through that interface. Grades will be automatically reflected in the grade book.

Grading a manual grade item (e.g., Participation, Attendance)

If you have created any manual grade items, the easiest way to grade them is through the Single view interface:

  1. From the main page of your course, click Grades on the sidebar. Typically, but not always, this will take you to the Grader report. If it doesn’t, or if you are already in another page of the gradebook, you can click the Grader report tab near the top of the page.
  2. Within the Grader report, you can enter Single view one of two ways:
    1. If you want to assign grades to all students for a particular item, such as a single Assignment, find the grade column for that item and click the grey pencil icon in the column header.
    2. If you want to assign grades to one student for multiple grade items, click the grey pencil icon next to their name.
  3. (Alternatively, you can also simply click the Single view tab to go into the single view editor page, from which you can select either a particular assignment or a specific student.)
  4. You can then enter grades, feedback, etc. on the page, making sure to click [Save] when finished. Note that if the grade box is greyed out and inaccessible, this means typically that you are attempting to grade something that should be graded through its own grading interface (see above).

Extra Credit

You may want to designate a grade item as extra credit. Please note that extra credit only functions as expected if you are using either Natural weighting or Simple weighted mean of grades. It is not recommended to explicitly designate something as extra credit under other aggregation methods.

Assigning extra credit

  1. When you are on the Gradebook setup page, click the Edit drop-down next to the grade item you wish to designate as extra credit, then select Edit settings.
  2. Within the Parent category section, place a check in the box labeled Extra credit.
  3. Click the [Save changes] button at the bottom.
  4. When you return to the gradebook setup page, you will see a little “+” next to the score in the Max grade column; this indicates that the item is considered extra credit. The weights of all non-extra credit items will adjust to sum to 100, and the weight of the extra credit item will be set to its relative weight based on the number of points (you can, however, override the weight just as with regular grade items).

Extra Credit

You may wish to have a grade item that is ungraded; for example, you want students to submit an item through Moodle, but you will not assign a grade to it. This can be useful for, e.g., ungraded rough drafts or other documents that you might want to provide comments for, or have a record of, but that will not carry a grade. In this case, the Assignment becomes effectively a dropbox. To do this, create an Assignment as normal, but within the Grade section, select None as the Type.
Similarly, you may wish to provide a grade for something like a rough draft in order to show a student what they would have received, but ultimately you don’t want the grade to count towards the overall course grade. To do this, within the Gradebook setup page, simply override the weight of a particular grade item and set it to 0. That way, you can grade an item as normal, provide feedback, etc. but the grade will not “count.”

Changing how grades display (e.g., percentage, points, letter, etc.)

It’s relatively easy to control how grades are displayed for an overall course, or even for a single assignment or category. You might want to display the grade for a particular assignment or category as the total points earned, while the overall course grade can show up as the percentage and total points earned:

  1. From your course, click the gear menu, and then click Gradebook setup.
  2. Click the Edit drop-down under the Actions column on the first row, the one that lists the name of your course (e.g., OD II…), and then click Edit settings.
  3. At the bottom of the Category total section on the resulting page, click Show more….
  4. You will see a drop-down box labeled Grade display type, which you can set to whatever you prefer; for example, if you only want to show points, you would select Real (‘Real’ stands for the actual points earned, as opposed to a percentage or letter).  And you’ll see that you can set it to one of several combinations, showing points and percentage, for instance.
  5. You can repeat this step for any particular item or category as well, depending on how you want to represent the grade to students.

Importing and Exporting Grades in Moodle

Sometimes faculty like to enter grades into Moodle using Excel rather than directly through Moodle gradebook. This method requires one to export then import the gradebook.

Before following the instructions below, be sure to have the assignments or grade items already established in your grade book.

  1. From your course, click Grades in the sidebar.
  2. Click the [Export] tab, located near the top-right of the page.
  3. Click the Excel spreadsheet tab to ensure the gradebook is exported for Excel, or select another format if you wish. Select the grade items you want to export or export them all, and select any other options that apply under the Export format options drop-down.
    1. Click the [Download] button.
  4. Open the downloaded Excel file and enter grades in the appropriate columns. Do not add additional columns and do not change the text of any existing columns.
  5. If a column doesn’t exist in the Excel file, add the assignment or grade item first in Moodle then export it again.
  6. Save the Excel file as a CSV (Comma Separated Values) file.
  7. From the course again, click Grades within the sidebar.
  8. Click the [Import] tab in the gradebook.
  9. Click the [CSV file] tab (if needed, because it should be selected by default).
  10. Drag and drop the CSV file you just saved to the File box.
  11. Click the [Upload grades] button.
  12. IMPORTANT: Within the Identify user by section, set the [Map from] field to Email address or Username and the [Map to] field to Email address or Username.
  13. Map the grade item or items to the appropriate item or items you graded in Excel.  Anything you did not modify or that remains ungraded can be left at the default Ignore.
  14. Click the [Upload grades] button to finish.

AGGREGATION METHODS EXPLAINED

How does each aggregation method work?

For most aggregation methods, the grades are first converted to percentage values (interval from 0 to 1). They are then aggregated using one of the strategies below. The point or percentage value out of the maximum possible grade of a category is found based on this aggregation.

Important: An empty grade is simply a missing gradebook entry and could mean different things. For example, it could be a participant who has not yet submitted an assignment, an assignment submission not yet graded by the teacher, or a grade that has been manually deleted by the gradebook administrator. Caution in interpreting these empty grades is thus advised.

Natural

This aggregation method is the sum of all grade values, scaled by weight. When its weights are not adjusted, it is the same as points earned divided by points possible.
This is the only type that does not convert the grades to percentages internally. An example for assignments A1, A2, and A3 follows.

A1: 70/100
A2: 20/80
A3: 10/10
Earned: 70 + 20 + 10 = 100
Maximum: 100 + 80 + 10 = 190

Aggregated grade: 100/190

When the natural aggregation strategy is used, a grade item can act as extra credit for the category. This means that the grade item’s maximum grade will not be included, but the item’s earned points will. Note that extra credit will not be awarded beyond the maximum possible grade. The following is an example of two required assignments and one extra credit assignment.

A1: 20/100 (“Act as extra credit” box checked in item’s grade settings)
A2: 70/75
A3: 19/20
Earned: 20 + 70 + 19 = 109
Maximum: 75 + 20 = 95

Aggregated grade: 95/95

Note that even though 109 points were earned, the category’s maximum grade is 95. The aggregated grade is capped at 95/95.

What happens if I change the weights?

In natural aggregation, weights are automatically given to items. If you change the weights in the boxes, natural aggregation no longer functions like the examples above. Natural aggregation functions as a sum of grades only when the weight boxes are left alone.

If a category’s weight is set to 70, that category will be worth 70 percent of the overall course grade. The weights of all other categories will be adjusted to total 30. This occurs because natural weighting forces weights to add up to 100. Essentially, changing the weights changes the aggregation method to weighted mean of grades (see below) where the weight values given are percentage of the total. This is useful for adjusting your gradebook to match the categories and percentages listed on your syllabus, if you have them.

If you want to find the mean of items, each item will have the weight of 100 divided by the number of items. This is the same as the mean of grades aggregation strategy.

Mean of grades

This method is simply the sum of all grades divided by the total number of grades.

A1: 70/100 = .7
A2: 20/80 = .25
A3: 10/10 = 1
Category max: 100
Number of scores: 3

Aggregated grade: (0.7 + 0.25 + 1.0)/3 = 0.65 –> 65/100

Weighted mean of grades

Each grade item can be given a weight that influences the importance of each item in the overall mean. The process is as follows:

  1. Multiply each score by its weight.
  2. Find the sum of these weighted scores.
  3. Divide by the sum of weights.

An example with three assignments is shown below.

A1 70/100 = .7, weight 10
A2 20/80 = .25, weight 5
A3 10/10 = 1, weight 3
Category max: 100

  1. A1: .7 * 10 = 7
    A2: .25 * 5 = 1.25
    A3: 1 * 3 = 3
  2. Sum of weighted scores: 7 + 1.25 + 3 = 11.25
    Sum of weights: 10 + 5 + 3 = 18
  3. Divide sum of weighted sum of scores by sum of weights: 11.25/18 = .625 = 62.5/100

Simple weighted mean of grades

The difference of this method from the weighted mean (above) is that simple weight is calculated as maximum grade for each item.
Simple weighted mean of grades is essentially natural grading, so it is recommended that you leave your aggregation on natural.
Another note about this strategy: it is intended for gradebooks with categories and for categories with curved items.
The process is as follows:

  1. Calculate weight for each assignment by finding the difference of maximum and minimum.
  2. Multiple each score by its weight.
  3. Find sum of weighted scores.
  4. Find sum of maximums.
  5. Divide sum of weighted scores by sum of maximums

The following examples have minimum grades of 0 for all assignments.

  1. A1: 70/100 = .7, weight: 100 – 0
    A2: 20/80 = .25, weight: 80 – 0
    A3: 10/10 = 1, weight: 10 – 0
    Category max: 100
  2. A1: .7 * 100 = 70
    A2: .25 * 80 = 20
    A3: 1 * 10 = 10
  3. Sum of weighted scores: 70 + 20 + 10 = 100
  4. Sum of maximums: 100 + 80 + 10 = 190
  5. Aggregated grade: 100/190 = 0.526 –> 52.6/100

When the simple weighted mean aggregation strategy is used, a grade item can act as extra credit for the category. This means that the grade item’s maximum grade will not be added to the category total’s maximum grade, but the item’s grade will. For example, if A3 is marked as extra credit in the above calculation:

  1. A1: 70/100 = .7, weight = 100 – 0
    A2: 20/80 = .25, weight = 80 – 0
    A3: (extra credit) 10/10, weight = 10 – 0
    Category max: 100
  2. A1: .7 * 100 = 70
    A2: .25 * 80 = 20
    A3: 1 * 10 = 10
  3. Sum of weighted scores: 70 + 20 + 10 = 100
  4. Sum of maximums: 100 + 80 = 180 (A3’s maximum not included)
  5. Aggregated grade: 100/180 = 0.556 –> 55.6/100

Mean of grades (with extra credits)

Arithmetic mean with a twist. Essentially you will find the mean of scores, but you will divide by number of non-extra credit assignments, not the total number.
For weighting, a value greater than 0 treats a grade item as extra credit during aggregation. The weight is a factor by which the grade value will be multiplied before it is added to the sum of all grades.
The process is as follows:

  1. Multiply extra credit items by weight, leave other scores as is.
  2. Find sum of scores.
  3. Find number of non-extra credit items.
  4. Divide sum of scores by number of non-extra credit items.

For example:

  1. A1: 45/49, weight: 0, as is
    A2: 45/45, weight: 0, as is
    A3: 5/75, weight: 2, weighted: 5/75*2
    A4: 0/100, weight: 0, as is
  2. Sum of scores: 45/49 + 45/45 + 5/75*2 + 0/100
  3. Number of non-extra credit items: 3
  4. Grade aggregation: (45/49 + 45/45 + 5/75*2 + 0/100)/3 = .6839

Moodle for Students

Moodle Tips and Info (Requires Log in to Moodle)

Telephone/Voicemail Resources

Retrieving Voicemails from Home
Updated 04/17/2020

To retrieve your voicemails from outside:

  • Dial 212-938-5999
  • When prompted, enter your 4-digit extension number
  • When prompted, enter your password

Listen to Your Messages:

  • In main menu press 1, 1 to listen to new messages.

Playback Options (while listening to a message):

  • Press 1 – rewind 10 seconds
  • Press 1, 1 – rewind to the beginning
  • Press 2 – pause/resume
  • Press 3 – forward 10 seconds
  • Press 3, 3 – forward to the end
  • Press 3, 3, 7 – forward to end of message and delete
  • Press 4 – slow message playback
  • Press 5 – envelope information (date & time)
  • Press 0 – additional options
  • Press # – skip message

End of Message Options (after listening to a message):

  • Press 4 – replay message
  • Press 5 – envelope information (date & time)
  • Press 6 – send a copy of message to another user
  • Press 7 – delete message
  • Press 8 – reply to message
  • Press 9 – save message
Call Forwarding to another Extension or External Number
Updated 04/17/2020

1. On your phone set click the button located on the top right corner of the main screen:

2. Click the button next to “Immediate fwd”:

3. The screen will display the message “Dial the station you require”. If you forward your phone to an external phone number press 9 then the external number starting with 1 (e.g. 9 1 212 555 1212)

4. The phone set will display the message “Programming accepted”. Press the “End” key on your phone or pick up the handset and hang up:

You will see the Call Forwarding icon (round arrow) rotating on your main screen:

5. To remove the forward click the top right button on your phone (next to Call Forwarding icon).

6. Click the button next to “Deactivate”:

7. Your phone will display “Programming accepted”. Press the “End” key on your phone or pick up the handset and hang up.

Microsoft Office

MS Office Quick Start Guides
Updated 04/17/2020

Office Quick Start Guides – Windows

Office Quick Start Guides – Macintosh

Mobile Quick Start Guides

MS Office 365 at SUNY Optometry
Updated 04/17/2020

What is MS Office 365?

Office 365 refers to a subscription plan that includes access to Office applications plus other productivity services that are enabled over the Internet (cloud services). Office 365 include services such as Skype for Business (web conferencing) and Exchange Online (hosted email), and online storage with OneDrive for Business.

Our Office 365 subscription include the desktop version of the latest Office applications, which users can install across multiple computers and devices. The fully installed applications include: Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access. (Publisher and Access are available on PC only.) And you can install them across multiple devices, including PCs, Macs, Android tablets, Android phones, iPad, and iPhone. In addition, you always have the most up-to-date version of the applications.

Where do I access Office 365 ?

To access the customized Office 365 login page, use the link below:

http://office365.sunyopt.edu

or at the bottom left of the web page, you will see a link for Office 365.

For login purposes only, use the following username format:

Username: userxxxx@sunyopt.edu; the prefix is your Network User Account username

Password: Your computer password

Outlook Web Mobile App

To get the Outlook Web App onto your mobile device, use one of the links below:

For the Outlook Web App setup instructions for your mobile device, use one of the links below:

Online Training Resources on MS Office Applications

From Hoonuit
Updated 04/17/2020

Operating System

Windows

Windows Resources
Updated 04/17/2020

Mac OS

Mac Resources

Mac iWork

iWork Resources
Updated 04/17/2020

(Atomic Learning)

Online Self-service training
Updated 04/17/2020

ITS Video Tutorials

ITS How To Videos